Employee engagement and motivation: What not to do

 

 

Keeping levels of employee engagement at a satisfactory level is one of the biggest challenges employers face in the UK at present. Pay cuts, pay freezes, redundancies, slashed learning & development budgets, and even working for a period without pay significantly impacts on employee engagement. So what should the forward-thinking organisation avoid doing that may make matters worse? Here are a few hints:

 

 

Failure to involve the workforce in meetings and surveys will reduce the level of commitment to changes around budgets and restructuring. Moving disengaged people to 'neutral' (en route to them being 'engaged') can improve their interactions with clients and enhance the employer brand whilst minimising the chance of fraud and poor productivity. Buy-in can be achieved by top-down communication, bottom-up, on a group basis, on an individual basis, through the intranet, notice boards, suggestion schemes, emails, texts, social networking sites and blogs.

 

 

A recent survey by the Institute of Employment Studies identified the improvement in morale triggered by the completion of appraisals and training courses. Appraisals get a bad press but a well-designed system can be a valuable tool in encouraging high-performers to remain with the organisation and to spell out that poor performance cannot be tolerated indefinitely. Training budgets have been slashed during the recession, but high-quality sales and customer service skills need to be enhanced if the organisation is still going to be trading when the inevitable recovery arrives.

 

 

Leaders who fail to walk the walk but just talk the talk will create an atmosphere of one rule for them and one rule for us. Fat cat pay, frustrating car park policies and inappropriate expenses only fuel these feelings of inequality.

 

 

Good leaders should act like a conductor of an orchestra: they have no instrument to play but listen, observe, energise and enthuse their team. It is through these actions that she or he gets the best out of the flautists, cellists and horn players. By instilling these qualities in the organisation, effective leaders encourage others to achieve their goals by getting them to want whatever the goal is, through a culture of openness, collaboration and commitment.  

 

 

Sometimes I meet strangers and they ask me what I do and my answer varies slightly depending on the particular situation. One of my responses is that Fluid works with organisations to save money by reducing staff turnover through actions that create an environment where valued employees don’t jump ship. This generally leads to a question such as 'how do you do that?' and my reply typically focuses on zero-cost options such as praise and recognition schemes that cut rates of attrition and absenteeism whilst raising productivity. Macho, old-style employers sometimes believe that giving praise is weak and should be avoided wherever possible.

 

 

Most employers undertake exit interviews when resignations occur. We find that taking a second exit interview three months after the person has left can produce a more realistic set of reasons for leaving. One of the questions we encourage current employees be asked is: "Why do you still work here?" Further questions that work well in our experience include: "Which aspect of your job makes you jump out of bed on a morning?", "what makes you press the snooze button?" and "if you had a magic wand what would be the one thing that you would change?"

 

 

Cut-throat cultures where phone calls and emails are intercepted by colleagues eager to earn commission at the expense of their colleagues are thankfully a rare phenomenon. Cultivating a network of informants craving the opportunity to curry favour and score points with the bosses is sure to lower morale. A modern example is the manager who has subordinates working from home and makes phone calls or sends emails to obtain an immediate response in order to assess the possibility of 'skiving', possibly even driving past the home address to check the car is parked in the drive and the employee is not sat in a deckchair.

 

 

There’s my way or the highway… be aware that some vacancies are still very hard to fill; therefore the UK Border Agency has a points-based system for highly-skilled workers arriving in the UK from overseas. Skill shortages are still a massive problem for employers even as unemployment keeps rising - there are rarely queues around the block to work in care homes, food processing and agriculture. In addition, customers who regularly find that their initial point of contact has moved on will typically think twice about continuing to buy products and services from that particular organisation.  

 

 

Single people want to work flexibly just as much as individuals with childcare or eldercare responsibilities. Technology allows homeworking and mobile working to take place more easily than ever before, and just because the leader of the organisation has never gotten the balance right does not mean that others should suffer the same fate.

 

 

Happier people are more productive than their miserable counterparts. They work harder, work smarter, arrive on time, don’t throw 'sickies', and talk positively about the place they work - if you don’t look after them, someone else will.